Rules & Regulations

 

ACADEMIC PROGRAMME – REGULATIONS

With effect from the Academic Year 2016 – 2017

 

Auxilium College, an autonomous institution, follows the Semester pattern with Choice Based Credit System (CBCS) of evaluation, requiring 3 years of study for an Undergraduate Degree Programme and 2 years of study for a Postgraduate Degree Programme. The duration of a semester is 90 days of instruction.

The CBCS offers internal assessment, inter-departmental academic collaboration and course credits. It offers freedom to the departments to design the course structure, to frame rules pertaining to academic programmes and also to introduce new study programmes. It aims at making the academic programme student-oriented, interdisciplinary, flexible and relevant to the times. Under this system, the students will have ample freedom to select the electives to suit their interest, aptitude and needs.

A curriculum is a programme of studies and/or activities (curricular, co-curricular and extra curricular). Arising from the basic needs and moving on to individual, social and cultural needs, the curriculum attempts to fulfill the ideal needs also, such as moral, intellectual, aesthetic and spiritual needs.

 

Credit System

The Autonomous status of the College offers a student the benefits of Choice Based Credit System. Every paper is allotted a certain number of credits. A student is awarded the specified credits on obtaining a pass in the respective paper.

The student has abundant opportunities during the course of study to obtain additional credits by doing Optional Certificate Courses offered by different Departments of the College. This facility will strengthen the academic potential of the student, as it provides flexibility in the choice of courses offered beyond the framework of the respective discipline of study. The introduction of the CBCS ensures compatibility with the academic norms practiced in other educational institutions of repute in India and abroad.

The structure of undergraduate programmes provides a wide range of choice for students to opt for courses based on their eligibility, aptitude and career goals. The undergraduate curriculum will include the following categories of courses in order to accomplish a holistic approach to undergraduate education.

Structure of Undergraduate Degree Course as per R.C. No. 2909/M1/08 dated 02.05.2008

Part IFoundation Course in Language Tamil/Hindi

Part II  Foundation Course in English
Part III           

  • Core Subjects
  • Allied Subjects
  • Project/ Electives

Part IV            1. (a) Basic level course in Tamil or

b) Advanced level course in Tamil or

(c) Non-Major Electives

  1. Skill-Based Electives
  2. Environmental Studies
  3. Value Education

Part V  Extension Activities

(i) Part I and Part II – Foundation Course in Language and English

Each B.A./B.Sc. Degree Course has two Foundation Courses – one in Tamil/Hindi and another in English, offered during the first four semesters.

B.Com./B.B.A/B.C.A. Degree Courses have two Foundation Courses – one in Tamil/Hindi and another in English offered during the first two semesters.

(ii) Part III – Core Subjects

Each Course has a set of Core subjects and Elective subjects spread over six Semesters. The prescribed syllabi of the Core subjects will help the student to acquire mastery over the fundamental concepts, in-depth knowledge of the respective discipline, and to get updated with the latest developments in the subject. This will help the student to have a vertical mobility to pursue higher studies.

(iii) Part III – Allied Subjects

The Allied subjects will be of two categories – Mandatory and Optional, offered during the first four semesters. A student will have a choice in the Optional Allied subjects, if offered by the respective Department. Allied courses complement the Major courses of Study.

(iv) Part III – Major Electives/Project

Each Department offers three papers, of which one may be a project. It will help the student to acquire knowledge in a specialised area of interest related to the core selected.

(iv) Part IV – Courses in Tamil/ Non-Major Electives

Each Department offers one/two papers during the last two semesters.

(a) Basic Level Course in Tamil

It is mandatory for a student who has not studied Tamil up to Std. XII and has taken a non-Tamil language under Part I, to do two Basic level courses in Tamil (The level is of Std. VI)

(b) Advanced Level Course in Tamil

It is mandatory for a student who has studied Tamil up to Std. XII and has taken a non-Tamil language under Part I, to take two Advanced level courses in Tamil.

(c) Those who do not come under (a) or (b) above, will choose any two non-major electives offered by other departments.

Each Department will offer to the students of other disciplines, courses with a syllabus containing fundamental concepts of the respective subject. It will facilitate the student to acquire a basic knowledge of other disciplines and will enhance her competency for acquiring a suitable job.

The student is required to register her name for the subject she opts for, with the department concerned, by the date specified.

(v) Part IV – Skill-based Electives

They are job-oriented, skill-based and need-based courses designed to develop skills in the student to enhance her competency for acquiring a suitable job.

Every Department will offer at least one skill-based course per semester. This provides a wide choice for the student to select the course of her choice. Each student should take six skill-based electives, one in each semester. Each student may take two general skills, two soft skills and two skills in the core subject of study.

The student is required to register her name for the subject she opts for, with the department concerned, by the date specified. The number of students per course will be 30. (30 to 35, if needed)

(vi) Part IV – Environmental Studies

This paper offered in the fourth Semester provides awareness to the student regarding the basic concepts of Environment and environment-related issues. It is intended to motivate the students to develop a positive attitude towards environmental concerns of the society. It is mandatory for every student to obtain a pass in this Paper as per the directives of the Supreme Court.

(vii) Part IV – Value Education

This paper offered every semester, is intended to build up the moral values in the student. It also offers inputs for personality development and social consciousness

(viii) Part V – Extension Activities

Extension Activities is a part of the Curriculum. A student should put in 90 hours of extension activity during the course of study. It includes service activities extended by a student through the Department or any service group of the College, to any marginalised community outside the College premises. It should be carried out after/before the regular working hours of the College, as the case may be. The Head of the Department/ the concerned staff-in-charge will certify for the work done by the student to earn the respective credits.

 (ix) Others

(a) Certificate Course in Computers

A student should complete a basic Course in Computers. This is to make the student computer literate. The student may or may not attend the classes offered by the College for the said course, but should appear for the examination in the course conducted by the College (and should obtain a Pass to complete the Degree Course).

(b) Other Certificate Courses

These courses are not a part of the curriculum. They are job-oriented, skill-based and need-based courses designed to develop skills in the student to enhance her opportunities for acquiring a suitable job.

The student may or may not attend the classes offered by the College for the said courses, but should appear for the examination in those courses conducted by the College and should obtain a pass to receive additional credits.

 The duration of the Certificate Courses will be 60 hours.

Medium of Instruction and Examination

The medium of instruction and examination will be English.

Distribution of Hours:

(a) Undergraduates: B.A – 15 Weeks/Semester

PartSubjectHours/WeekTotal Credits
Sem ISem IISem IIISem IVSem VSem VI
ILanguage: Tamil/Hindi 6656--12
IIPart II: English6665--12
IIICore101069191960
Allied5555--20
Project/Major Elective--5-5515
IVNon-Major Electives----334
Skill-Based Electives22222212
Environmental Studies---2--2
Value Education1111112
VExtension Activities1
Total303030303030140 Credits

(b) Undergraduates: B.Sc. – 15 Weeks/Semester

PartSubjectHours/WeekTotal Credits
Sem ISem IISem IIISem IVSem VSem VI
ILanguage: Tamil/Hindi 6656--12
IIEnglish6665--12
IIICore99108191460
Allied6666--20
Project/Major Elective----51015
IVNon-Major Electives----334
Skill-Based Electives 22222212
Environmental Studies---2--2
Value Education1111112
VExtension Activities1
Total303030303030140 Credits

(c) Undergraduates: B.Com./B.B.A./B.C.A. – 15 Weeks/Semester

PartSubjectHours/WeekTotal Credits
Sem ISem IISem IIISem IVSem VSem VI
ILanguage: Tamil/Hindi 66----6
IIEnglish66----6
IIICore10101720191972
Allied5555--20
Project/Major Elective--5-5515
IVNon-Major Electives----334
Skill-Based Electives 22222212
Environmental Studies---2--2
Value Education1111112
VExtension Activities1
Total303030303030140 Credits

Requirements of Attendance

  • The minimum requirement of attendance for a candidate is 75% per semester, to enable her to appear for the Semester Examinations.

 

  • If the attendance of a candidate is between 65 – 75%, due to any of the following reasons, the candidate is eligible to appear for the current Semester Examinations only after obtaining condonation from the Principal, by payment of the prescribed Condonation Fee:

 

  • Prolonged illness
  • Major surgery
  • Accident, which requires a long period of rest

The reason for the long period of absence should be informed to the Principal and the sanction obtained, within a week from the commencement of absence.

If the attendance of a candidate is between 50% – 65% in a semester, she is not eligible to appear for the current Semester Examinations. But she is permitted to appear for the arrear subjects, if any. She is also permitted to move to the next Semester

If the attendance of a candidate is below 50%, she is not eligible to continue her studies but can complete the Programme by re-joining the same Semester in the following academic year, if vacancy is available. She should obtain the approval from the University through the concerned Head of the Department and the Principal.

TESTING, ASSESSING AND VALUATION

Each Undergraduate Programme consists of six Semesters.

There are two components in the Valuation and Assessment of a student – Internal Assessment (CA) and Semester Examinations (SE).

(For the Batch of Students Admitted from 2015-2016 – UG and PG)

Continuous Assessment (CA):

  • The maximum marks for CA is 40 and SE is 60, both for theory and practical papers.
  • Each CA written examination is of two hours duration for 50 marks. The tests will be conducted centrally. The average of two such CA is calculated for 35 marks.
  • Other Innovative Components will be for 5 Marks. The innovative component is for 5 marks, conducted during the class hours by the Staff member in charge of the subject, in the form of assignments/ quiz/ seminars /presentations/Online/Open Book/Viva Voce/ Group work/ Mini Project/ Exhibition, etc. The topic and time for submission/ presentation will be announced by the staff member in charge of the subject in advance. Each student should explain and defend her presentation.
  • For SBE courses: 2 CA examinations of one hour each for 25 Marks converted to 40 Marks. Semester Examinations of 2 hours duration for 60 Marks
  • For Environmental Studies: One CA of one hour for 25 Marks, Project for 25 Marks, converted to 40 Marks. Semester Examinations of 2 hours duration for 60 Marks
  • The semester examination will be of 3 hours with maximum 100 marks which will be converted to 60.
  • Syllabus of not less than two units shall be included for each CA.
  • A retest for CA will be conducted for a student only under the following extra-ordinary circumstances on prior written permission obtained through the concerned staff member.
  • When a student is absent due to NSS/NCC/Sports camps
  • On medical grounds (like prolonged illness, major surgery or accidents which require a long period of rest). She should submit a leave letter accompanied by a Medical Certificate from a Registered Medical Practitioner within a week from the date of commencement of absence.
  • There is no passing minimum for CA.

 

  • There is no provision for improvement in CA.

Semester Examinations (SE)

  • A student should register herself to appear for the Semester Examinations by payment of the prescribed fee.

 

  • The Semester Examinations will be in the form of a comprehensive examination covering the entire syllabus in each subject. It will be of 3 hours duration, irrespective of the number of credits allotted to it.

 

  • If a candidate fails to obtain Pass marks even after the third attempt due to less marks in the CA examination, the marks of the next examination will be converted to be out of 100.

 

  • The maximum marks for each Paper shall be 100.

Valuation of Answer Scripts

  • There shall be single valuation for Undergraduate, Postgraduate as well as M.Phil. Courses. The Panel of Examiners will consist of internal and external examiners.

 

  • The valuation will be centralised.

 

  • A student has a maximum period of five years from the Date of Admission to clear all the subjects prescribed for the Programme at the time of her admission. After the fifth year, to complete the programme, the student has to appear for an examination in the same/equivalent paper offered under the revised syllabus structure.

 

  • Fraction of final marks in CA and SE shall be rounded off to the nearest integer.

Revaluation

  • A student can apply for the photocopy of answer scripts, if needed, on payment of the prescribed fee.

 

  • A student can apply for revaluation of any paper, on payment of the prescribed fee within the specified date. Receipt of the photocopy of the answer script is a pre-requisite for revaluation.

Supplementary Examination

After the declaration of the results of the final semester, a student who has only one paper in any semester can apply by the specified date, for Supplementary Examination, either for reappearance or for improvement. This facility is available only for those students who have not obtained a pass due to one paper. The examination will be conducted and results published within a month of the first publication of the result.

Improvement:

The facility to improve one’s performance in any paper(s) is offered to all the students. A student, who wishes to improve her performance in any paper(s), may apply for the examination in the same, if the examination is conducted in that paper(s) during that particular semester/ Supplementary Examination. This provision is available till the Supplementary Examination after the final semester examination.

Note:

A student can report any grievance regarding CA or SE, to the Controller of Examinations, who in turn, will present the same to the Examination Committee, chaired by the Principal.

CA and SE for Laboratory and Practical Work

CASE
ComponentsMarksComponentsMarks
Performance during regular practicals10Record 10
Regularity and submission of Observation Notebook and Record5Practical Examination45
Practical Examination25Viva5
Total40Total60

Passing Minimum:

A candidate shall be declared to have passed in a subject if she secures

For Undergraduate ProgrammeFor Postgraduate Programme
40% and above in the SE. If a candidate fails in any paper, she shall be required to appear only for the SE in the respective paper.50% and above in the SE. If a candidate fails in any paper, she shall be required to appear only for the SE in the respective paper.

Classification of Successful Candidates:

Conversion of Marks to Grade Points and Letter Grade:

Range of MarksGrade PointsLetter GradeDescription
90 – 1009.0 – 9.5OOutstanding
80 – 898.0 – 8.9D+Excellent
75 – 797.5 – 7.9DDistinction
70 – 747.0 – 7.4A+Very Good
60 – 696.0 – 6.9AGood
50 – 595.0 – 5.9BAverage
40 – 49 #4.0 – 4.9CSatisfactory
00 – 390.0URe-appear
ABSENT0.0AAABSENT

Calculation of Grade Point Average

Based on the grades obtained by a candidate, the Grade Point Average (GPA) is calculated as follows:

Grade Point Average (GPA) =f1

i.e., GPA = Sum of the multiplication of Grade Points by the credits of the courses

Sum of the credits of the courses in a Semester

Where Ci = Credits earned for course in any semester

Gi = Grade Point obtained for course in any semester

For the Entire Programme:

Based on the grades obtained by a candidate for the entire programme, the Cumulative Grade Point Average (CGPA) is calculated as follows:

Cumulative Grade Point Average (CGPA) = f2

i.e., CGPA = Sum of the multiplication of Grade Points by the credits of the entire programme

Sum of the credits of the courses of the entire programme

Where Ci = Credits earned for course in any semester

Gnj = Grade Point obtained for course in any semester

n refers to the Semester in which such courses were credited.

The final classification is based on the following Grade Conversion Table:

CGPAGRADECLASSIFICATION OF FINAL RESULT
9.5 – 10.0O+First Class with Exemplary*
9.0 and above but below 9.5O
8.5 and above but below 9.0D++First Class with Distinction*
8.0 and above but below 8.5D+
7.5 and above but below 8.0D
7.0 and above but below 7.5A++First Class
6.5 and above but below 7.0A+
6.0 and above but below 6.5A
5.5 and above but below 6.0B+Second Class
5.0 and above but below 5.5B
4.5 and above but below 5.0C+ #Third Class
4.0 and above but below 4.5C #Third Class
0.0 and above but below 4.0URe-appear

* The candidates who have passed in the first appearance and within the prescribed semester of the U.G. programme (Major, allied and elective courses alone) are eligible.

# Only applicable to U.G. Programme

Ranking of Successful Candidates

Ranking will be based on CGPA. Candidates who passed in all the examinations prescribed for the Programme in the very first appearance only are eligible for ranking.

Important Note:

It is mandatory for a student to secure a Pass in the Certificate Course in Computers as well as to fulfill the 90 hour-requirement of the Extension Activities, in order to be declared as ‘Course Completed’. Only such a candidate is eligible to receive the Diploma.

Structure of Postgraduate Degree Courses as per R.C. No. 2909/M1/08 dated 02.05.2008

1. Core Subjects

2. Major Electives

3. Human Rights

(i) Core Subjects

 Each Programme has a set of Core subjects spread over four Semesters. The syllabi of the Core subjects will help the student to acquire an in-depth knowledge in the subject and to stay abreast with the recent developments in the respective discipline. This Programme includes Project work.

(ii) Major Electives

Each department offers a course in Major electives which consists of three/four papers spread over the course of study.

(iii) Human Rights Education

A course in Human Rights Education is offered in the II Semester. It is mandatory for every student to obtain a pass in this Paper.

 (iv) Teaching and Research Aptitude

 A course in Teaching and Research Aptitude is offered in the III Semester. It is aimed to assess the teaching and research capabilities of the students. Common classes will be held outside the normal working hours.

 Medium of Instruction and Examination

The medium of instruction and examination will be English.

 Distribution of Hours:

Postgraduates: 15 Weeks/Semester

SubjectHours/WeekTotal Credits
Sem ISem IISem IIISem IV
Core (Including Practical and Project)2523252565
Major Electives555520
Human Rights-2--2
Teaching and Research Aptitude----3
Total3030303090 Credits

 

Branches of Study Offered

DegreeBranchCodeCategory
M.A.EnglishENUnaided
M.Sc.MathematicsMAUnaided
ChemistryCHUnaided
ZoologyZOUnaided
PhysicsPHUnaided
Computer ScienceCSUnaided
Electronic MediaEMUnaided
M.Com.CommerceCOUnaided
MBABusiness AdministrationBAUnaided
MSWSocial WorkSWUnaided

 

Requirements of Attendance

1. The minimum requirement of attendance for a candidate is 75% per semester, to enable her to appear for the Semester Examinations.

2. If the attendance of a candidate is between 65 – 75%, due to any of the following reasons, the candidate is eligible to appear for the current Semester Examinations only after obtaining condonation from the Principal, by payment of the prescribed Condonation Fee:

d. Prolonged illness

e. Major surgery

f. Accident, which requires a long period of rest

The reason for the long period of absence should be informed to the Principal and the sanction obtained, within a week from the commencement of absence.

If the attendance of a candidate is between 50% – 65% in a semester, she is not eligible to appear for the current Semester Examinations. But she is permitted to appear for the arrear subjects, if any. She is also permitted to move to the next Semester.

If the attendance of a candidate is below 50%, she is not eligible to continue her studies but can complete the Programme by re-joining the same Semester in the following academic year, if vacancy is available. She should obtain the approval from the University through the concerned Head of the Department and the Principal.

TESTING, ASSESSING AND VALUATION

There are two components in the Valuation and Assessment of a student – Internal and External. These are implemented through

  • Continuous Assessment (CA) during the Semester for 40 marks. It consists of two written tests and an innovative component.
  • Semester Examination (SE) at the end of the Semester for 100 marks which will be converted to 60.

 

The maximum marks for each Paper shall be 100.

Each Postgraduate Programmee consists of four Semesters.

Continuous Assessment (CA):

  • The Continuous Assessment of each student will be done by the respective Departments.

 

  • Each written test is of two hours duration for 50 marks. The tests will be conducted centrally. The average of two such CA is calculated for 35 marks.

 

  • The innovative component is for 5 marks, conducted during the class hours by the Staff member in charge of the subject, in the form of assignments/ quiz/ seminars /presentations/Online/Open Book/Viva Voce/ Group work/ Mini Project/Exhibition, etc. The topic and time for submission/ presentation will be announced by the staff member in charge of the subject in advance. Each student should explain and defend her presentation.

 

  • Syllabus of not less than two units shall be included for each CA.
      A retest for CA will be conducted for a student only under the following extra-ordinary circumstances on prior written permission obtained through the concerned staff member.

 

  • When a student is absent due to NSS/NCC/Sports camps
  • On medical grounds (like prolonged illness, major surgery or accidents which require a long period of rest). She should submit a leave letter accompanied by a Medical Certificate from a Registered Medical Practitioner within a week from the date of commencement of absence.

 

  • There is no passing minimum for CA.
  • There is no provision for improvement in CA.

 

Semester Examinations (SE)

  •  A student should register herself to appear for the Semester Examinations by payment of the prescribed fee.

 

  • The Semester Examinations will be in the form of a comprehensive examination covering the entire syllabus in each subject. It will be of 3 hours duration, irrespective of the number of credits allotted to it.

 

Valuation of Answer Scripts

  • There shall be single valuation for Postgraduate Courses. The Panel of Examiners will consist of internal and external examiners.

 

  • The valuation will be centralised.

 

  • A student has a maximum period of five years from the Date of Admission to clear all the subjects prescribed for the Programme at the time of her admission. After the fifth year, to complete the programme, the student has to appear for an examination in the same/equivalent paper offered under the revised syllabus structure.

 

  • Fraction of final marks in CA and SE shall be rounded off to the nearest integer.

Revaluation

  • A student can apply for the photocopy of answer scripts, if needed, on payment of the prescribed fee.

 

  • A student can apply for revaluation of any paper, on payment of the prescribed fee within the specified date. Receipt of the photocopy of the answer script is a pre-requisite for revaluation.

Supplementary Examination

After the declaration of the results of the final semester, a student who has only one paper in any semester can apply by the specified date, for Supplementary Examination, either for reappearance or for improvement. This facility is available only for those students who have not obtained a pass due to one paper. The examination will be conducted and results published within a month of the first publication of the result.

Improvement:

The facility to improve one’s performance in any paper(s) is offered to all the students. A student who wishes to improve her performance in any paper(s), may apply for the examination in the same, if the examination is conducted in that paper(s) during that particular semester/ Supplementary Examination. This provision is available till the Supplementary Examination after the final semester examination.

 Note:

 A student can report any grievance regarding CA or SE, to the Controller of Examinations, who in turn, will present the same to the Examination Committee, chaired by the Principal.

CA and SE for Laboratory and Practical Work

CASE
ComponentsMarksComponentsMarks
Performance during regular practicals10Record 10
Regularity and submission of Observation Notebook and Record5Practical Examination45
Practical Examination25Viva5
Total40Total60

Passing Minimum:

A candidate shall be declared to have passed in a subject if she secures 50% and above in the SE. If a candidate fails in any paper, she shall be required to appear only for the SE in the respective paper.

Classification of Successful Candidates:

Conversion of Marks to Grade Points and Letter Grade:

Range of MarksGrade PointsLetter GradeDescription
90 – 1009.0 – 9.5OOutstanding
80 – 898.0 – 8.9D+Excellent
75 – 797.5 – 7.9DDistinction
70 – 747.0 – 7.4A+Very Good
60 – 696.0 – 6.9AGood
50 – 595.0 – 5.9BAverage
00 – 490.0URe-appear
ABSENT0.0AAABSENT

Calculation of Grade Point Average

Based on the grades obtained by a candidate, the Grade Point Average (GPA) is calculated as follows:

Grade Point Average (GPA) = f1

i.e., GPA = Sum of the multiplication of Grade Points by the credits of the courses

Sum of the credits of the courses in a Semester

Where Ci = Credits earned for course in any semester

Gi = Grade Point obtained for course in any semester

For the Entire Programme:

Based on the grades obtained by a candidate for the entire programme, the Cumulative Grade Point Average (CGPA) is calculated as follows:

Cumulative Grade Point Average (CGPA) =f2

i.e., CGPA = Sum of the multiplication of Grade Points by the credits of the entire programme

Sum of the credits of the courses of the entire programme

Where Ci = Credits earned for course in any semester

Gnj = Grade Point obtained for course in any semester

n refers to the Semester in which such courses were credited.

The final classification is based on the following Grade Conversion Table:

CGPAGRADECLASSIFICATION OF FINAL RESULT
9.5 – 10.0O+First Class with Exemplary*
9.0 and above but below 9.5O
8.5 and above but below 9.0D++First Class with Distinction*
8.0 and above but below 8.5D+
7.5 and above but below 8.0D
7.0 and above but below 7.5A++First Class
6.5 and above but below 7.0A+
6.0 and above but below 6.5A
5.5 and above but below 6.0B+Second Class
5.0 and above but below 5.5B
0.0 and above but below 5.0URe-appear

* The candidates who have passed in the first appearance and within the prescribed semester of the P.G. programme only are eligible.

Ranking of Successful Candidates

Ranking will be based on CGPA. Candidates who passed in all the examinations prescribed for the Programme in the very first appearance only are eligible for ranking.

 

(For the Batch of Students Admitted in 2014-2015)

The CA Marks of 25 will be calculated as follows:

  • Two CA of 2 hrs for 50 marks converted to 20 marks.
  • Other innovative components – 5 marks.
  • The semester examination will be of 3 hours with maximum 100 marks which will be converted to 75 marks.